Having multiple devices and files scattered across them can be overwhelming. You can access up to 5TB of storage with Apple Cloud Drive.
With Apple Cloud Drive, you can access your files from anywhere, on any device. This means you can easily share files with friends and family, or work on a project from multiple locations.
Apple Cloud Drive also offers automatic backups of your iPhone and iPad, so you can rest assured your important data is safe. This is especially useful if you're prone to losing your devices or having them stolen.
By centralizing your files in the cloud, you can free up space on your devices and reduce clutter.
Choosing a Plan
You can choose from several plans to suit your needs, each offering a different amount of storage space.
The most basic plan includes 5GB of storage space for photos, files, backups, and more.
Automatic syncing is included in all plans, allowing you to sync and access your data across all your devices.
If you want to keep your Safari browsing private, you'll need to opt for a plan that includes iCloud Private Relay.
You can also use a custom email domain to personalize your iCloud email address, which is included in some plans.
If you have a home security camera, you can store, analyze, and view encrypted video from it using HomeKit Secure Video, which is included in some plans.
Here's a summary of the plans:
Each plan also allows you to share with up to five family members using Family Sharing, which is included in all plans.
Storage and Space
If you run out of iCloud storage, your device won't back up to iCloud, and new photos and videos won't upload to iCloud Photos.
You can free up storage in iCloud by deleting content that you're not using, but before you delete anything, you might want to archive or make copies of the information that you store in iCloud.
To remove content you're not using, you can follow these steps: Check Recommended for YouReduce the size of your iCloud BackupDelete photos in iCloud PhotosDelete folders or files in iCloud DriveDelete texts and attachments in MessagesDelete messages and manage MailDelete voice memosDelete FaceTime data from iCloud
If you need more space in iCloud, you can delete files to free up space, and when you delete a file on one device, it deletes on every device that you're signed in to with the same Apple Account.
Save Device Space
If you're running low on space on your device, you can free up storage in iCloud by deleting content you're not using.
Deleting old photos and videos in iCloud Photos can help make space available. You can also reduce the size of your iCloud Backup by deleting unnecessary data.
To save space, consider archiving or making copies of the information you store in iCloud before deleting it. This way, you won't lose any important files or data.
If you need more space, you can delete files in iCloud Drive to free up space. When you delete a file, it will be removed from all devices that you're signed in to with the same Apple Account.
Here are some steps to free up space in iCloud:
- Check Recommended for You
- Reduce the size of your iCloud Backup
- Delete photos in iCloud Photos
- Delete folders or files in iCloud Drive
- Delete texts and attachments in Messages
- Delete messages and manage Mail
- Delete voice memos
- Delete FaceTime data from iCloud
Desktop and Documents
Your Desktop and Documents files can be found on all your devices if you add them to iCloud Drive. This means all your files move to iCloud and any new files you create are automatically stored in iCloud too.
If you turn off Desktop & Documents Folders, your files stay in iCloud Drive and a new Desktop and Documents folder is created on your Mac in the home folder.
To set up iCloud Drive on your iPhone or iPad, go to Settings > [your name] > iCloud, tap Drive, and turn on Sync this [device].
You can keep copies of your files in both iCloud Drive and another cloud storage service, but you can't keep folders from a third-party cloud service in iCloud Drive.
Here's a quick way to remember how to turn on Desktop and Documents on your Mac:
- Choose Apple menu > System Settings.
- Click Apple Account.
- Click iCloud.
- Under Saved to iCloud, click Drive.
- Turn on Desktop & Documents Folders.
If you turn off iCloud Drive or sign out of iCloud, a new Desktop and Documents folder is created in your home folder.
Backup and Sync
Backing up your Apple device to the cloud is a great way to ensure your important information is safe, but it can also take up a lot of space.
The most important information on your device is backed up automatically to iCloud, including things like contacts, calendars, and photos.
Many apps automatically back up to iCloud after you install them, but if you don't use them, it's a good idea to stop backing them up to free up space.
You can decrease the size of your iCloud Backup by deleting old iCloud backups.
Access and Sharing
Accessing your files on all devices is a breeze with iCloud Drive. Your Desktop and Documents files will automatically move to iCloud, and any new files you create will be stored in iCloud too.
You can find your files on all your devices, and the time it takes to see your files on other devices will vary depending on your internet speed.
To view your iCloud Drive files and folders, simply open the Files app and navigate to the iCloud Drive section.
Choosing iPhone and iPad Apps to Back Up
To back up specific apps on your iPhone or iPad, you need to open the Settings app.
Tap your name, then tap iCloud, and finally tap Storage or Manage Account Storage.
From there, tap Backups, and then tap the name of the device you're using.
You can then turn off any apps you don't want to back up, which will remove all their information from iCloud.
Some apps are always backed up and can't be turned off, so be aware of that before making your selection.
To confirm that you want to turn off iCloud Backup for an app, tap Turn Off.
Set Up on Windows
Setting up iCloud Drive on your Windows device is a straightforward process. You'll need to get iCloud for Windows, which can be downloaded from the Apple Support article Download iCloud for Windows.
To start, open iCloud for Windows on your Windows device. Then, to the right of iCloud Drive, click the toggle button and turn on iCloud Drive. Finally, click Done to complete the setup process.
To view your iCloud Drive files and folders, open File Explorer and click on iCloud Drive in the Navigation pane. This will allow you to access and manage your iCloud Drive content on your Windows device.
Access Desktop and Documents Across Devices
To access your Desktop and Documents across all your devices, you need to add them to iCloud Drive. Your files will upload to iCloud each time your device connects to the internet, and you can find them on all your devices.
The time it takes to see your files on other devices may vary depending on your internet speed. You can check if your files are synced by looking for them in the iCloud Drive section of the Files app on your devices.
If you want to free up space on your device, you can delete files from iCloud Drive, and they will be deleted on all your devices. Deleted files can be found in the Recently Deleted folder in the Files app or on iCloud.com for 30 days.
To set up iCloud Drive on your iPhone or iPad, go to Settings > [your name] > iCloud, and tap on Drive. Turn on Sync this [device] to enable iCloud Drive.
Here are the steps to turn on Desktop and Documents on your Mac:
- From your Mac, choose Apple menu > System Settings.
- Click Apple Account. In macOS Sonoma or earlier, click Apple ID.
- Click iCloud.
- Under Saved to iCloud, click Drive. In macOS Sonoma or earlier, under Apps Using iCloud, click iCloud Drive.
- Below iCloud Drive, check that Sync this Mac is turned on.
- Turn on Desktop & Documents Folders.
- Click Done.
Privacy
With Apple Cloud Drive, you can rest assured that your data is secure. Innovative features like two-factor authentication provide an extra layer of protection.
Two-factor authentication requires not only a password but also a verification code sent to your trusted device, making it virtually impossible for unauthorized access.
This added security measure is particularly useful for sensitive information, like financial documents or personal photos.
Advanced Data Protection is another robust feature that safeguards your cloud data, giving you peace of mind.
Account and Settings
Apple Cloud Drive's account and settings are pretty straightforward, but it's worth taking a closer look to make sure you're getting the most out of your storage.
You can access your account settings by clicking on the account icon in the top right corner of the Apple Cloud Drive interface.
From here, you can view and manage your storage space, which includes your available space, used space, and storage plan details.
To manage your storage, you can upgrade or downgrade your plan, which affects the amount of storage space you have available.
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