Dropbox Business is a popular choice for enterprise use, but how secure and reliable is it? According to Dropbox's own security audit, they have a 99.99% uptime guarantee, which means your files will be available almost all the time.
Dropbox Business has robust security measures in place, including two-factor authentication, data encryption, and access controls. These features ensure that only authorized users can access and share sensitive business data.
Dropbox Business also has a robust backup system in place, which ensures that files are safely stored and can be recovered in case of data loss. This gives businesses peace of mind knowing their data is protected.
Dropbox Business is compliant with major industry standards, including GDPR, HIPAA, and SOC 2. This means businesses can trust that Dropbox Business meets the necessary security and compliance requirements.
Security Features
Dropbox Business offers a range of security features to protect your data. Box, on the other hand, appoints its employees to take care of data centers, ensuring maximum security.
Dropbox provides two-step verification to add an extra layer of security. This feature can be enforced for specific team members or the whole team.
Dropbox's file encryption is exceptional, splitting each file into discrete blocks and encrypting them using a secure cipher. This ensures that even if an unauthorized person gains access to the files, they won't be able to read them.
Here are some key security features of Dropbox Business:
- Shared file permissions: team members can disable access permissions for other users
- Shared folder permissions: owners can remove users' access to folders or change read and edit permissions
- Passwords for shared links: owners can protect shared links with owner-defined passwords
- Shared link expiration: users can set the expiration for shared links
- Granular sharing and access controls: admins can manage group memberships and permissions at the top or sub-folder level
- Team folder management: admins can see all team folders and customize file-sharing policies
- Enterprise mobility management (EMM): Dropbox integrates with external EMM solutions to control how users access Dropbox from mobile and remote devices
- Device approval: admins can limit the number of devices that users can sync to Dropbox
- Two-step verification requirements: admins can create a requirement for two-step verification for specific team members or the whole team
Complete Visibility
Dropbox Enterprise allows admins to receive real-time alerts of any suspicious activity, security risks, and data leaks detected.
You can create reports based on external sharing or insights page, which lists all folders and files the team has shared externally, including shared links.
Dropbox provides a unified and efficient way to govern critical enterprise data, minimizing the risk of data loss.
External sharing report and insights page gives admins visibility into how team members are sharing files and folders outside of the team.
Here are some key features of Dropbox's external sharing report and insights page:
- External sharing report: allows admins to create reports based on external sharing
- Insights page: lists all folders and files the team has shared externally, including shared links
- File and folder sharing controls: allows team admins to control how team members access and share content
- Recovery and version control: allows admins to restore deleted files and previous versions
These features give admins a clear understanding of how team members are sharing files and folders, making it easier to manage data security and prevent data loss.
Secure Data Centers
Box takes a unique approach to data center security by not owning the data centers themselves, but rather owning or leasing the technical gear inside. This allows for maximum control and security of the equipment.
Box appoints its own employees to take care of the data centers, ensuring that they are managed with the highest level of security in mind.
Compliance and Governance
Dropbox Business takes compliance and governance seriously, with certifications from regulatory authorities in the USA, EU, Asia Pacific, and many other regions concerning data privacy in the cloud.
Box, the company behind Dropbox, is certified by regulatory authorities in the USA, EU, Asia Pacific, and many other regions concerning data privacy in the cloud. This ensures that Dropbox Business meets the highest standards of data protection.
Dropbox Business meets security compliance set by regulatory authorities in different parts of the world, including HIPAA/HITECH and GDPR. This means that Dropbox Business is a secure choice for businesses that need to comply with these regulations.
Box operates multiple data centers around the globe, allowing users to choose a data region of their preference. This is particularly helpful for users who live in countries with strict data residency laws and regulations.
Dropbox provides fine-grained content controls to protect, monitor, and manage your organization's content. This includes permissions and security controls such as shared file permissions, shared folder permissions, and passwords for shared links.
Here are some of the key content controls provided by Dropbox:
- Shared file permissions: Team members that own shared files can disable access permissions for other users, including disabling comments.
- Shared folder permissions: Owners of shared folders can remove users' access to their folders or change read and edit permissions.
- Passwords for shared links: You can protect shared links with owner-defined passwords.
- Shared link expiration: Users can set the expiration for shared links when providing temporary access to a folder or file.
- Granular sharing and access controls: Admins use sharing controls to manage group memberships and permissions at the top or sub-folder level.
- Team folder management: Admins can see all team folders from a centralized pane, where they can also customize file-sharing policies.
- Enterprise mobility management (EMM): Dropbox integrates with external EMM solutions to allow Dropbox Business admins to control how users access Dropbox from mobile and remote devices.
- Device approval: Dropbox allows Dropbox Business admins to limit the number of devices that users can sync to Dropbox.
- Two-step verification requirements: You can create a requirement for two-step verification that affects specific team members or the whole team.
These content controls help maintain data security and protect business-critical assets and sensitive information.
Sources
- https://www.cloudfuze.com/box-vs-dropbox-from-an-enterprise-security-and-compliance-perspective/
- https://proton.me/blog/is-dropbox-secure
- https://perception-point.io/guides/cloud-storage-security/dropbox-security/
- https://www.virtru.com/blog/file-encryption/dropbox
- https://www.businessinsider.com/guides/tech/is-dropbox-secure
Featured Images: pexels.com
