Bulk Invite Guest Users Azure Using Azure AD B2B Collaboration

Bulk invite guest users Azure using Azure AD B2B Collaboration is a game-changer for businesses looking to collaborate with external partners.

You can invite up to 100,000 guest users at a time, making it easy to manage large teams and projects.

Azure AD B2B Collaboration allows you to invite users without requiring them to create an Azure AD account.

This feature is available in all Azure AD plans, including the free one.

To bulk invite guest users in Azure, you'll need to meet some prerequisites. Make sure your organization's external collaboration settings allow you to invite guests, as this is a default setting for all users and admins.

You'll need a role that allows you to create users in your tenant directory. This could be a Guest Inviter role or a User Administrator role.

You'll also need access to a valid email address outside of your Microsoft Entra tenant. This could be a separate work, school, or social email address.

To confirm your settings, you can check your organization's external collaboration policies. If you're unsure, you can see Enable B2B external collaboration and manage who can invite guests for more information.

To set up an Azure AD user as a service account, you'll need to use the older MSOL module in Windows PowerShell, or alternatively, follow the steps in the Azure portal.

First, you'll need to search for the 'Guest Inviter' role in the Roles and Administrators section of the portal.

To set the user's password to never expire, you'll need to use the older MSOL module in Windows PowerShell, or follow the steps in the Azure portal.

You can also achieve this via the portal by searching for the user and adding them to the 'Guest Inviter' role.

To set up an external user, you'll need to enter their email address, display name, and optionally, send an invitation message with a customized short message and additional CC recipient.

Here are the basic details you'll need to enter:

To set up a guest user in Azure, you'll need to create a service account, which can be done by searching for the 'Guest Inviter' role in the Roles and Administrators section of the portal.

For this, you'll need to have at least a User Administrator role, and you can browse to Identity > Groups > All groups to find the user you want to add.

To add guest users to a group, you can follow these steps: Sign in to the Microsoft Entra admin center as at least a User Administrator.Browse to Identity > Groups > All groups.Select a group (or select New group to create a new one).

You can also add guest users to a group by selecting the group and clicking on Members, then Add members.

To add guest users to an application, you'll need to start with the basics.

You'll need to enter the email address of the guest user you're inviting.

Provide a display name for the guest user.

To send an invitation message, select the Send invite message checkbox.

To set up a guest user in Azure AD B2B, you can choose between using the older MSOL module in Windows PowerShell or the portal. If you opt for the portal, you'll need to search for the 'Guest Inviter' role and add the user to it.

To manually add B2B collaboration users to a group, sign in to the Microsoft Entra admin center as a User Administrator and browse to Identity > Groups > All groups.

You can add guest users to an existing group or create a new one by selecting 'New group.' Don't forget to include a group description indicating that it contains B2B guest users.

To add members to a group, select the 'Members' tab and click 'Add members.' You can also use dynamic membership groups with Microsoft Entra B2B collaboration, but that's a topic for another time.

To invite a guest user, you'll need to enter their email address and display name. You can also customize the invitation message by selecting the 'Send invite message' checkbox.

Here's a quick rundown of the basic information you'll need to invite a guest user:

Email: Enter the guest user's email address

Display name: Provide the guest user's display name

Invitation message: Select the 'Send invite message' checkbox to customize a brief message to the guest

To set up Azure AD users as service accounts, you'll need to set their password to never expire, which can be done using the older MSOL module in Windows PowerShell or via the portal by searching for the 'Guest Inviter' role.

If you're using the portal, you'll need to search for the user and add them to the 'Guest Inviter' role.

To add guest users to a group, sign in to the Microsoft Entra admin center as a User Administrator and browse to Identity > Groups > All groups.

Select a group or create a new one, and under Manage, select Members. Then, select Add members and complete the steps to add the guest users.

You can also use dynamic membership groups with Microsoft Entra B2B collaboration for more efficient group management.

Before inviting external users, make sure you have their email address and display name ready.

When inviting external users, you can send an invitation message with a customized short message and add additional CC recipients.

Here are the basic details you'll need to provide when inviting external users:

Remember to include a group description that the group contains B2B guest users to ensure proper management and visibility.