How to Manage Google Storage and Avoid Running Out

To start, it's essential to understand what Google Storage is and how it works. Google Storage is a cloud-based storage service that allows you to store and access your files from anywhere.

The average user has around 15GB of free Google Storage, which may not seem like a lot, but it can add up quickly. This is because Google also uses storage for Gmail and Google Drive backups.

You can check your storage usage by going to the Google Drive settings and clicking on the "Storage" tab. This will show you a breakdown of what's taking up space.

To start managing your Google storage, you'll first want to access the Google One Storage page. This is where you can see a breakdown of your Google Account storage across Drive, Gmail, and Google Photos.

You can also check out your Google Workspace storage from within a web browser, using a valid Google account and any browser that supports Google Workspace.

Related reading: Google Workspace for Nonprofits Storage

The Google One Storage page is a colorful bar that shows your storage usage across different services, including Drive, Gmail, and Google Photos. Google Recorder and storage shared with your Family Group are also listed here.

To manage your Google Workspace storage, you'll need to navigate to the storage summary, clean up suggested items, and clean up by service. You can do the same for the other options under Clean up suggested items.

Here are the steps to manage your Google Workspace storage:

You can also scroll down on the Google One Storage page to see a banner called "Get your space back", which suggests ways to free up space in Google Drive, Gmail, and Google Photos.

Related reading: Storage Space for Google Photos

To access the Google Storage Manager, you can simply point your default web browser to the Google One Storage page at one.google.com/storage/management. This link is not readily visible anywhere in your account, but it's a game-changer for freeing up space in Google Drive and across your Google account.

You can also manage your Google Storage by navigating to the Storage Manager, which can be accessed by clicking on the "Settings" tab and then selecting "General" and "Storage." From there, you can view a summary of your storage usage and see suggestions for cleaning up large files.

To manage your Gmail storage, you can follow the same steps as managing Google Drive storage. You can also use the "Get your space back" feature on the Google One Storage page to see ways to free up space in Gmail, Google Drive, and Google Photos.

Recommended read: Managing Onedrive Storage

You get 15GB of free storage with your Gmail account, but it's not just for email - it also includes files saved in Google Drive and Google Photos.

This can fill up quickly, especially if you send or receive large files like videos or upload a lot of pictures and videos to Google Photos.

You'll see a "Account storage is full" notification when you reach this limit, and you won't be able to send or receive emails until you free up space.

Upgrading to a Google One account is a quick solution, but it costs money - even the least expensive plan is $20 a year for 100GB of storage.

If you don't want to pay for more storage, you can delete old emails to free up space. Gmail makes it easy to identify and delete large files.

Deleting old emails can be tedious, but it's a good way to free up space and get a fresh start.

To access Google Storage, you'll want to start by opening your default web browser and navigating to the Google One Storage page. This is where you'll see a breakdown of your Google Account storage across Drive, Gmail, and Google Photos.

You can access the Google One Storage page by navigating to the Google One Storage page. This is the central hub for managing your Google storage.

If this caught your attention, see: How to Access My Google Cloud Storage

From here, you'll see a colorful bar that breaks down your storage across different services, including Drive, Gmail, and Google Photos. This is a great visual tool for getting a sense of where your storage is being used.

To free up space, click on the "Get your space back" banner, which will prompt you to "see ways to free up space in Google Drive, Gmail, and Google Photos". From here, you can click on "Free up account storage" to start the cleaning process.

To manage your Google Workspace storage, you'll need a valid Google account and a web browser. This can be done on a desktop or Android device with Google One.

You can access the following options to manage your storage:

If you're tired of receiving unwanted shared files in Google Drive, you can block the people who share them with you.

You can block someone from sharing files with you in the future by going to your main Google Drive view and selecting Shared With Me on the left. You may need to collapse your My Drive folder to see it easily.

Expand your knowledge: Block Level Storage

To identify the person you want to block, look in the column called Shared by. Then, right-click on that person and select Block [name]. The Block option may not appear if the person is in your Google Workspace organization, in which case you can Report them instead.

You can report someone for sending you spam or harmful material by right-clicking their name and selecting Report. A form will open, which you must fill out to complete the process.

Here's a quick summary of the steps to block someone from sharing files with you:

To access the Google One Storage Manager, you can go to the Google One Storage Manager page at one.google.com/storage/management. This link isn't readily visible anywhere in your account, but it's a game-changer for freeing up space in Google Drive.

You can only access the Storage Manager from your personal Google account, not a work account. It's a bit hidden, but trust me, it's worth the extra click.

Curious to learn more? Check out: How Do You Give Onedrive Access to Your Device Storage

The link takes you to a page with a summary of large files that Google has identified and where they live, such as in Drive, Gmail, your Spam folder, and so forth. You can then choose a category you want to target, like "Review and free up 2.3MB".

Once you've selected the category, you can click the related text and follow the prompts to select documents, images, or videos to delete. Make sure to pay attention to the warnings about what you're throwing away, as some items may not be recoverable.

You can easily manage your Google Workspace storage by clicking on the Storage Summary to see a breakdown of your storage usage. This will give you an idea of where you can free up space.

To delete files, you'll need to click on the Clean up by service option, which will take you to a file picker where you can select the files you want to delete. The file picker makes it easy to select the files you want to delete and retain those you want to keep.

You might like: Azure File Share vs Blob

One thing to keep in mind is that it'll take a while for the gained space to be reflected in your Storage Summary, so give it time and you'll see the change.

To find and remove large files, start by navigating to Drive and clicking on Storage, which is next to a cloud icon. This will show you all your files sorted by size, making it easy to find the largest files to remove first.

If you see a particularly large file and aren't sure what it is, you can preview it by clicking on it. To delete individual files, right-click on it and select Remove, or select multiple files and right-click to choose Remove.

To bulk-delete files, select the first file to delete, hold the Shift key, and then select the last one – everything in between will also be selected. Alternatively, hold the Cmd or Ctrl key as you select multiple files that aren't in a row.

Here's a step-by-step guide to deleting files:

You can also access the Google Storage Manager by navigating to the Google One Storage page, where you'll see a full breakdown of your Google Account storage across Drive, Gmail, and Google Photos.

To manage your Google Workspace storage, you'll need a valid Google account and a web browser. Google Workspace is compatible with nearly all popular browsers.

You can access your storage summary by navigating to the Google Workspace dashboard. This will give you an overview of your storage usage.

To clean up suggested items, you'll need to follow the steps outlined in the Google Workspace interface. This will help you identify and remove unnecessary files and data.

Some suggested items to clean up include files and emails. You can also clean up by service, which will allow you to focus on specific areas of your Google Workspace account.

Here are the steps to clean up by service:

You can also clean up by service by focusing on specific areas of your Google Workspace account, such as Google Drive or Gmail.