Nextcloud Calendar: A Comprehensive Guide

Nextcloud Calendar is a powerful tool that allows you to manage your schedule and stay organized. It's a part of the Nextcloud suite, a popular open-source platform for personal cloud storage.

You can sync your calendar with other devices, including your phone, tablet, or computer, so you can access it anywhere. This is made possible by Nextcloud's seamless integration with various calendar apps.

Nextcloud Calendar offers a range of features, including event reminders, recurring events, and calendar sharing. This makes it easy to stay on top of your schedule and share it with others if needed.

You can easily sync events from various devices with your Nextcloud and edit them online using the Nextcloud Calendar app.

To edit a calendar, click on the three-dot-menu of the respective calendar, then select Edit, Download or Delete.

If you want to change the color or name of a calendar, or export it to your local hard drive, this is the place to do it.

Please keep in mind that deleting a calendar is a permanent action, and there's no way to restore it unless you have a local backup.

To delete a calendar, click on the three-dot-menu of the respective calendar, then click on Edit, Download or Delete.

You can easily manage your calendars in Nextcloud, including importing and subscribing to calendars from other sources.

To import a calendar, click on the settings icon labeled with Settings&Import at the left-bottom, then select one or more calendar files from your local device to upload. The upload can take some time and depends on how big the calendar you import is.

Nextcloud Calendar only supports iCalendar-compatible .ics-files, defined in RFC 5545. This means you can import calendars from other sources that use this standard.

To subscribe to a calendar, click on +NewSubscription in the left sidebar and type in or paste the link of the shared calendar you want to subscribe to. This allows you to easily keep track of events from other calendars, including Google Calendar, Apple iCloud, and many other calendar-servers.

Here are the steps to subscribe to a calendar:

You can also edit, download, or delete a calendar in Nextcloud. To do this, click on the three-dot-menu of the respective calendar and select Edit, Download or Delete. Please note that deleting a calendar is an irreversible action.

If you need to invite attendees to an event, you can add them to the event to let them know they're invited. They will receive an email confirmation and will be able to confirm or cancel their participation to the event. Only the calendar owner can send out invitations.

The birthday calendar is an auto-generated calendar that fetches birthdays from your contacts.

To access this calendar, you'll need to make sure your Administrator hasn't disabled it for your server.

If you see the birthday calendar, you can edit it by updating your contacts with birthday dates.

You can share your NextCloud calendar with others, giving them either write access or read-only permissions. With write access, they can create new events and edit or delete existing ones.

Calendar shares can't be accepted or rejected, but you can easily stop sharing a calendar by going to the 3-dot menu next to the calendar in the calendar list and clicking on "Unshare from me".

Sharing your calendar is a great way to collaborate with others and stay organized.

Sharing is a great way to collaborate with others and stay organized.

You can share your calendar with other users or groups, giving them either write access or read-only permissions.

With write access, shared users can create new events, edit existing ones, and even delete events.

Calendar shares can't be accepted or rejected, but you can easily unshare a calendar by clicking the 3-dot menu next to it and selecting "Unshare from me".

Integrations are a game-changer for users of NextCloud.

You can now accept meeting invites in Thunderbird, the email client most of us use, by adding your NextCloud calendar to Thunderbird and picking which calendar to add the event.

A full browser refresh in NextCloud might be necessary to see the event, but it comes through just fine.

The DAVxclient, an open source program available for free from F-Droid or for $5.99 from the Google Play store, integrates Android with NextCloud.

This integration makes accepting invites on an Android phone pretty much exactly the same as it is for Google Calendars, though a few hoops to jump through to get it all configured.

Scheduling a Zoom meeting has gotten worse, now requiring you to follow links from your NextCloud calendar to get into the Zoom meeting, whereas before it was seamless.

Event Management is a breeze with Nextcloud Calendar. You can add attendees to an event to let them know they're invited, and they'll receive an email confirmation.

Attendees can be other users on your Nextcloud instances, contacts in your addressbooks, or direct email addresses. You can even change the level of participation per-attendee.

Only the calendar owner can send out invitations, so make sure you're the one creating the event. The sharees won't be able to send invitations, even if they have write access to the event's calendar.

You can also access the FreeBusy information of other Nextcloud users when adding them as attendees, which helps you determine the best time slot for your event.

Nextcloud Calendar makes scheduling meetings a piece of cake too. You can create a new Appointment, specify some metadata, and define the allowed time windows.

The basic functionality of NextCloud calendar is surprisingly robust. It allows you to schedule meetings, invite others to attend, make meetings recur, and edit specific event occurrences.

Migrating your calendar from another service is also a breeze. You can export your calendar events as a basic.ics file, which can then be imported into NextCloud. This process is straightforward and easy to follow.

Once you've imported your events, you'll have a seamless view of everyone's schedules, just like you would in a centralized service.

Basic functionality is where it's at, and thankfully, most of the essential features work just fine. Scheduling meetings, inviting others, making meetings recur, and editing event occurrences are all covered.

Migrating your calendar is surprisingly easy. In Google, you can find the "private URL" in the "Settings" tab, scroll down to it, and copy-paste it into a new tab to download a "basic.ics" file.

Creating a new calendar in NextCloud is a breeze. Just create a new "Work" calendar, share it with your team, and import the downloaded file.

A unique perspective: Nextcloud Migrate to New Server

You can easily create a public "appointment calendar" with NextCloud, defining criteria like working hours, time buffers before and after an appointment, maximum number per day, etc.

This feature allows anyone to find available slots on your calendar to book an appointment without needing to log in or fill out a form.

Anonymous event confirmation is also possible with NextCloud, allowing clients to confirm their attendance using a link in the email.

One of the best things about NextCloud is that it eliminates bounced emails, a problem we've had constantly with Google.