OneDrive Training Essentials and Best Practices

To get the most out of OneDrive training, it's essential to understand the basics of file sharing and collaboration. OneDrive allows you to share files with others, either by sending them a link to the file or by adding them as a collaborator.

To share a file, simply right-click on it and select "Get a link." This will generate a link that you can share with others, either via email or through a messaging app. You can also set permissions to control what others can do with the file.

OneDrive also offers real-time co-authoring, which means multiple people can work on a file at the same time. This feature is available for Office files, such as Word and Excel documents. By enabling co-authoring, you can collaborate with others in real-time, making it easier to work together on projects.

OneDrive's file versioning feature is also a game-changer for collaboration. This feature automatically saves a new version of a file every time it's edited, so you can easily revert back to a previous version if needed. This feature is especially useful when working with multiple team members on a project.

With OnDrive training, you've got two main learning options to choose from: Self-Paced Learning and Guided Projects. Self-Paced Learning lets you take charge of your educational experience and study at your own pace.

You can access a wealth of digital resources, including interactive videos, quizzes, and assignments, that you can study at your convenience. This approach empowers you to balance your personal, professional, and educational life seamlessly.

Here are some specific skills you'll learn with Self-Paced Learning:

Alternatively, Guided Projects offer a more structured learning experience. You'll practice new skills by completing job-related tasks, and expert guidance will help you along the way.

With Guided Projects, you'll learn through pre-recorded videos that show you how to use OneDrive in a side-by-side interface. No downloads or installation are required – you'll access the tools and resources you need in a pre-configured cloud workspace.

Here's a breakdown of the steps you'll follow in a Guided Project:

Keep in mind that Guided Projects are designed for laptops or desktop computers with a reliable Internet connection, not mobile devices.

In this section, we'll take a closer look at the key features of OneDrive. You can create files and folders, making it easy to organize your digital life.

OneDrive allows you to upload files and folders, giving you a centralized location to store your important documents and media.

To get a better idea of what's inside a file, you can preview it without having to open it.

OneDrive also makes it simple to share files and folders with others, whether it's a colleague or a friend.

Syncing files and folders ensures that your data is always up-to-date across all your devices.

You can plan your compliance requirements for SharePoint and OneDrive by visiting the "Plan compliance requirements for SharePoint and OneDrive" resource.

To ensure you retain files for a specified period of time, or delete them on a specified schedule, check out the "Overview of retention policies" and "OneDrive retention and deletion" resources.

To protect important files by saving them to the cloud, govern how much storage space users get, or govern how users sync files, you can use the "Redirect and move Windows known folders to OneDrive" and "Set the default storage space for OneDrive users" resources.

Here are some key resources to help you configure your governance standards and policies:

Creating a shared knowledge base is a great way to foster collaboration and engagement among students. Students can use Class Notebook to create a class wiki, where they can add, modify, or delete content using rich-text editors or simplified markup language.

A wiki is a website that allows multiple users to co-construct papers, knowledge bases, or websites around a topic. This can be used as an assessment, exam review, or even a class textbook.

Groups can use wikis as online portfolios for semester-long projects, where they can archive their work, reviews, and edits, and final graded drafts. Instructors can access the wiki at the end of the semester to see the progression of work from individual students or groups.

Graphic organizers can be useful group projects, and online collaboration tools allow students to add their parts of the assignment in real-time. Ask students to create graphic organizers or infographics visually explaining a topic or concept.

Governance is a crucial aspect of managing your organization's data. You can configure SharePoint for your governance standards and policies to ensure compliance with legal requirements and protect sensitive information.

If you're looking to plan your compliance requirements for SharePoint and OneDrive, check out the "Plan compliance requirements for SharePoint and OneDrive" resource. This will help you get started on the right track.

To ensure that you retain files for a specified period of time, or delete them on a specified schedule, refer to the "Overview of retention policies" and "OneDrive retention and deletion" resources. These will give you a clear understanding of how to implement retention policies.

Classifying documents based on the sensitivity of the information is also essential for governance. Use the "Overview of sensitivity labels" and "Enable sensitivity labels for Office files in SharePoint and OneDrive" resources to learn more about this process.

To prevent the loss or exfiltration of important data in documents and emails, learn about data loss prevention by checking out the "Learn data loss prevention" resource.

If you use OneDrive in your organization, you can protect important files by saving them to the cloud, govern how much storage space users get, or govern how users sync files. Here are some resources to help you configure your policies:

If you're struggling to get the most out of OneDrive, don't worry, there are plenty of resources available to help.

OneDrive is an Enterprise Tool and fully supported by the IT Solutions Center, so you can reach out to them for assistance whenever you need it.

For more in-depth learning, LinkedIn Learning has a wealth of videos on various OneDrive topics, covering everything from the basics to advanced features.

To get started, you can check out the following resources:

Self-Paced Learning is an option that lets you control your educational experience, studying at your convenience with interactive videos, quizzes, and assignments.

You can gain access to a wealth of carefully curated digital resources, including interactive videos, quizzes, and assignments.

This approach empowers you to balance your personal, professional, and educational life seamlessly, progressing at a pace that aligns with your goals and commitments.

You can upload an Excel spreadsheet and move files, create a Word document in OneDrive and manage it from multiple devices, and collaborate with other users and share files.

Here are some specific skills you can learn through our OneDrive training:

By the end of our Guided Project, you will learn how to use the basic functions of Microsoft OneDrive using a free version of Microsoft OneDrive.