QuickBooks Online Backup Service and Third-Party Cloud Solutions

QuickBooks Online offers automatic backups of your company file, which can be accessed through the QuickBooks Online backup service. This service ensures that your data is safe and can be easily restored in case of a disaster.

QuickBooks Online automatically backs up your company file every hour. This frequency can be customized to fit your business needs, but the default setting is every hour.

QuickBooks Online uses a secure data center to store backups, which is a significant improvement over the previous version that stored backups on local machines. This change reduces the risk of data loss due to hardware failure.

QuickBooks Online also allows you to manually export your company file to a third-party cloud storage service, such as Dropbox or Google Drive, for added security and flexibility. This feature is especially useful for businesses with remote employees or those who need to access their data from multiple locations.

You can back up QuickBooks Online using the native backup tool, which is a convenient and straightforward process.

To start, sign in to Intuit QuickBooks Online using an administrator's credentials. You might need to sign in again to authorize the backup and restore app to access the company information.

The native backup tool allows administrators to run backups on demand. Click the "Action" button beside the company name and select "Run full backup" to initiate the backup process.

QuickBooks also runs an automated backup every day, which tracks all changes made to the company's account. This means you can easily roll back to a previous date in case of any errors or deletions.

Here are the steps to follow:

You can export your QuickBooks Online data to create a local backup by signing in to Intuit QuickBooks Online and clicking the gear icon (settings) and then "Export data" from the settings drop-down menu.

To do this, you'll need to manually export your data on a regular basis, which can be a bit of a hassle.

Data needs to be manually exported, so you'll need to keep track of and organize the exports to be able to quickly access them in case of a deletion or unwanted transaction.

You can select the Reports and Lists to be included in an archive file that will be downloaded to your device, but you'll need to do this manually each time.

The archive file will contain Excel files for each data entity selected for export, but only export from QuickBooks to Excel is available.

Here are the limitations of exporting QuickBooks Online data for backup:

If you're looking for a more comprehensive backup solution for your QuickBooks Online data, third-party cloud solutions are worth considering. SysCloud is a popular option that lets users back up multiple companies on the QuickBooks Online platform directly to the cloud.

These solutions can automatically back up QuickBooks transaction and list data, making it available to be restored at any time. This can be a lifesaver if you accidentally delete an important transaction or file.

You can even compare multiple versions of your QuickBooks data with SysCloud, making it easier to restore the correct version if needed. Click here to learn more about SysCloud backup for QuickBooks Online.

Here are some key features of third-party cloud solutions like SysCloud:

Linking cloud storage to your QuickBooks account is a great way to ensure your data is safe and easily accessible. To link Google Drive or Dropbox to QuickBooks Online Backup and Restore app, you'll need to log in to your Intuit QuickBooks Online Advanced account and click "Backup company" from the settings dropdown.

From there, select "Local Backup" from the navigation menu and click the "Link a Service" button on the top right corner of the screen. You can then click the "Link Dropbox" or the "Link Google Drive" button to connect your cloud storage account.

To schedule a local backup, navigate to the "Local Backup" page and select "New Local Backup Schedule". You'll then need to set the date and time for the first scheduled backup and choose the frequency of the backups.

Here's a step-by-step guide to linking cloud storage to QuickBooks:

By linking your cloud storage account to QuickBooks, you'll be able to access your data from anywhere with an internet connection, and you'll have peace of mind knowing your data is safe and backed up.

If you're looking for a comprehensive backup solution for your QuickBooks Online data, consider using a third-party cloud backup solution like SysCloud. SysCloud automatically backs up QuickBooks transaction and list data, making it available to be restored at any time.

SysCloud backs up multiple versions of QuickBooks data, allowing you to compare them before restoring. This feature provides an added layer of security and peace of mind.

With SysCloud, you can back up multiple companies on the QuickBooks Online platform directly to the cloud. This eliminates the need for manual backups and ensures that your data is always up-to-date.

Here are some key benefits of using SysCloud as a third-party cloud backup solution:

SysCloud offers a comprehensive backup solution that goes beyond the periodic backups provided by QuickBooks Online. By using SysCloud, you can ensure that your QuickBooks data is always safe and easily recoverable in case of an emergency.

Backing up your QuickBooks data is essential to avoid data loss due to accidental deletion, system crashes, cyber-attacks, and other causes of data loss.

Regular backups are crucial to prevent data loss, but it's easy to forget to perform them, leaving your data at risk of being lost forever.

Cloud-based QuickBooks hosting stores your data in the cloud instead of your local system, making it inaccessible to malware attackers who can't destroy or steal it.

Over half of small-to medium sized businesses in the USA use QuickBooks Online, making it critical to have the most recent copy of their accounting records in case of a data breach or inquiry.

Dropsuite's QuickBooks Online Backup offers secure continuous and on-demand backup of over 40 QBO objects for quick and easy restore.

Businesses can now take advantage of point-in-time restore, download archived files for reporting, and replicate records to other QBO accounts for testing and training purposes.

An easy-to-use UI and "set and forget" capabilities allow business owners and financial managers to rest assured that their data is secure, giving them peace of mind to focus on their business.