ShareFile vs OneDrive Cloud Storage and File Sharing Services

ShareFile and OneDrive are two popular cloud storage and file sharing services that help users store, access, and share files online. ShareFile has a more robust file sharing feature, allowing users to send large files and folders to anyone, even if they don't have a ShareFile account.

OneDrive is integrated with Microsoft Office, making it a great choice for users who rely heavily on Microsoft tools. However, ShareFile offers more storage space, with a base plan that includes 5 GB of storage, compared to OneDrive's 5 GB with a free account.

Both services offer mobile apps for easy access to files on-the-go.

EFSS services let users store and synchronize access to documents from multiple mobile, desktop, and laptop devices. This allows for view-only, edit, and download access to shared documents and folders with external partners, suppliers, and co-workers.

EFSS services provide apps for Android and iOS devices, as well as for Windows and macOS machines. This ensures that users can access their shared files from anywhere, on any device.

To facilitate synchronization, EFSS vendors maintain a copy of user data on their servers in the cloud. This is why many vendors emphasize security measures designed to protect customer data both in-transit and at rest.

Users can choose to have full copies stored locally or virtual copies that can be downloaded on demand to save on local storage space.

OneDrive is a file hosting and synchronization service provided by Microsoft, launched in 2007. It offers 5 GB of free storage space and is mostly used by professional workers to store data related to work which might need more security.

OneDrive has a user-friendly interface that allows users to easily upload, download, and manage their files. It's tightly integrated with Microsoft Office, allowing users to create, edit, and share Microsoft Office documents.

OneDrive offers collaboration tools such as file versioning, commenting, and real-time editing, making it a great tool for teams. It also has mobile apps that allow users to access and manage their files on the go.

OneDrive's integration with Microsoft 365 provides additional features such as multi-factor authentication, auditing and reporting, and compliance with the GDPR. It also inherits all of the security and privacy features of Microsoft 365, including role-based access and identity and app management.

Here's a comparison of OneDrive's pricing with ShareFile's pricing:

OneDrive can be purchased as a standalone tool, or as part of a Microsoft 365's business suite. It's worth noting that OneDrive has a free trial available, but there is no free or freemium version.

When evaluating ShareFile and OneDrive, it's essential to consider the features that matter most to your organization. A key feature to look for in EFSS services is permission- and/or role-based access controls for shared documents, which can be found in ShareFile and OneDrive.

To ensure seamless integration with your existing tools, look for APIs for customization/integration, as well as integration with commonly used enterprise software such as Microsoft Office. Both ShareFile and OneDrive offer these features.

To determine which service is best for your organization, ask yourself questions like "Who will be using the service and what do they want to do with it?" and "Where does your data need to be stored?" Consider your organization's needs and requirements when choosing between ShareFile and OneDrive.

Here's a comparison of some key features to consider:

Both ShareFile and OneDrive offer robust security features, including two-factor/multi-factor authentication and end-to-end encryption. Consider your organization's security requirements and regulatory compliance standards when making your decision.

When evaluating EFSS services, consider the specific needs of your organization. Identify who will be using the service and what they want to do with it, as this will help you determine the necessary features.

Your data storage requirements are also crucial. If some or all of your data needs to be stored on-premises, look for a hybrid solution with federated data access capabilities.

Consider whether your existing content management system or collaboration tools already offer file sync and sharing functions. For example, a Microsoft 365 or Office 365 subscription includes OneDrive.

A great user experience is a great security feature, as users are less likely to turn to easier, but less secure, options. Ensure the tool you choose offers a seamless user experience.

To determine the best EFSS service for your organization, consider the following questions:

Here's a summary of the key evaluation criteria:

OneDrive and ShareFile are two cloud-based storage solutions with some key differences.

OneDrive was launched by Microsoft in 2007, while ShareFile was owned by Citrix systems in 2005.

OneDrive offers 5 GB free storage space, whereas ShareFile offers a 30-day free trial with a maximum storage size of 10 GB.

OneDrive provides a maximum storage space of 6 TB for the paid version, whereas ShareFile has unlimited storage size.

OneDrive has a maximum file size of 250 GB, whereas ShareFile has a maximum file size of 10 GB to 100 GB depending on the plan.

OneDrive is designed for both personal and professional data storage, while ShareFile is designed for businesses.

OneDrive offers an additional 500 MB of free storage space for referrals, up to a total of 5 GB, whereas ShareFile does not have a referral system.

Here's a summary of the key differences between OneDrive and ShareFile:

The disadvantages of using OneDrive are worth considering. One of the main drawbacks is that its integrations into other operating systems can be a bit of a challenge.

Uploading large files can be a slow process, taking up valuable time. This can be frustrating, especially if you're working on a deadline.

Document management can be slightly difficult, making it hard to keep track of your files. I've experienced this myself, and it's not ideal.

Syncing issues can occur, causing problems with file access and storage. This can be a major headache, especially if you're working on a team project.

The user interface could be improved, making it easier to navigate and use the service. A more user-friendly interface would be a welcome addition.

Here are the specific disadvantages of OneDrive in a concise list: