Default Drive Settings Google Admin Guide for G Suite Businesses

As a G Suite administrator, you have the power to set default drive settings that impact your entire organization. This means you can control how your users interact with Google Drive, ensuring everyone is on the same page.

You can set the default drive location to Google Drive or Google Team Drives. This setting determines where new files and folders are created by default.

To make the most of your default drive settings, consider setting the default file type to Google Docs or Google Sheets. This can help reduce the number of Microsoft Office files being uploaded to Drive.

Google Drive settings can be customized to suit your business needs, giving you more control over how users collaborate and share files.

As a Google Admin, you have control over the default settings for your team's Drive experience. You can control how documents are shared by default.

You can also control whether users can share documents inside and outside of your organization. This is a great way to ensure that sensitive information doesn't get leaked accidentally.

Each user gets 30GB of storage space, depending on your G-Suite edition. You can also buy extra licenses to grant more storage to some users.

Here's a quick rundown of the storage space options:

As an administrator, you can also use the Audit log to monitor your team's use of the editors and docs. This will help you keep track of who's using what and when.

As a Google Drive admin, you have control over how your team accesses their Drive experience. You can track usage and trends using the Audit log on Google Drive, monitoring who is using which kinds of documents and what kind of documents users are creating.

To manage document sharing for teams, you can control how documents are shared by default, and whether users can share documents inside and outside of your organization. This is a great way to ensure that sensitive information is only shared with authorized team members.

Each of your users gets 30GB of storage space, depending on your G-Suite edition. If you need more storage, you can buy extra licenses to grant more storage to some users. This is especially useful if you have large files or a large team.

You can also manage ownership of documents, which is handy if someone changes roles or leaves your organization. This way, you can change ownership of their documents or send files to someone else on your team.

Here are the storage options for different G-Suite editions:

Keep in mind that you can also use an API to edit, add, or remove files from the Drive in batches, which can be a huge time-saver.

As a Google Drive administrator, you'll want to pay close attention to security and permissions to keep your network safe.

Google Drive is a relatively safe solution, with automatic virus scanning for files before they're downloaded or shared. However, files over 100mb can't be scanned, so you'll need to have your own security systems in place.

To manage security and permissions, you can control how users in your organization share folders and files. This includes restricting sharing outside your organization, whitelisted domains, and controlling shared drive creation.

Here are some key sharing permissions to consider:

The more cautious you are with your sharing permissions, the less likely you are to end up with viruses and other security issues in your network.

Google Drive can be enabled or disabled to control its availability for users. By default, the option is in the Enabled state.

If you want to disable Google Drive, select Off for Everyone. This will immediately disable it until you enable it again.

To disable Google Drive, you'll need to click the Save button after selecting Off for Everyone.

Establishing security and permissions is crucial for any business using Google Drive. Google Drive scans files for viruses automatically before they're downloaded or shared.

As a G-Suite administrator, you can control how users share folders and files, including the file types they can upload and maintain within your Drive. This includes restricting sharing outside your organization or whitelisted domains.

You can also control shared drive creation and let users in your organization share with anyone. However, this needs to be balanced with controlling files stored on shared drives to maintain security.

Google Drive's security features are relatively safe, but only files under 100mb can be scanned for viruses. Larger files won't be scanned, so you'll need to have your own security systems in place.

Different sharing permissions give people within your Drive environment specific rights. Here are some examples:

Google has added a new default setting for content managers to share folders in shared drives. This setting allows all content managers to share folders by default, making it easier for teams to access and collaborate on files.

The new feature is available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Business customers.

Organizations can now better manage access to their data with this new setting. It's a welcome change for teams who need to work together on files.

Google Workspace admins can disable the setting for content managers to share folders, but only for newly created shared drives. Existing shared drives will keep their old behavior and can be updated as needed.

The new setting can be changed by going to the "Sharing settings" in the Drive and Docs section of the Admin Console. From there, scroll to the "Shared drive creation" section and change the "Allow content managers to share folders" setting to OFF.

A new Drive API method allows developers to update the shared drive setting for content managers programmatically. This feature is gradually rolling out to both Rapid Release and Scheduled Release domains and may take up to 15 days to be fully visible.