Google Super Admin Google Drive Individual Accounts: Admin Responsibilities and Best Practices

As a Google Super Admin, managing individual Google Drive accounts for your team can be a daunting task. You're responsible for ensuring all employees have the necessary permissions and access to company files.

To start, you'll need to create a new Google Drive account for each employee, which can be done through the Google Admin Console. This is where you'll also set up their email address, password, and other account settings.

As an Admin, you'll also want to establish clear policies and procedures for file sharing and collaboration. This includes setting up shared drives and folders, as well as determining who has access to sensitive company information.

Google Workspace Admin Role is a crucial aspect of managing your Google Workspace account. The first account created during sign-up becomes a Super Administrator with complete access to all features.

To delegate administration to another team member or service provider, you can create an additional Super Administrator account. This is recommended when hiring a service provider to help with email, calendar, and contacts migration.

You need to be a Super Administrator yourself to create a new user account and assign the Super Administrator role. To do this, log in to your Google Workspace admin console and create a new user under Directory > Users.

As a Google Workspace Admin, you'll be responsible for managing user accounts, which can be done through the Admin Console. You can add, remove, or suspend users as needed, and even assign roles to specific users.

Google Workspace Admins can also manage groups, which are collections of users that can be used for email distribution lists or to grant access to specific resources. This is useful for organizing teams and departments within your organization.

The Admin Console is the central hub for managing Google Workspace settings, and it's where you'll find all the tools and settings for managing your domain. This includes settings for Gmail, Google Drive, and Google Docs.

You'll also be responsible for managing security settings, such as two-factor authentication and password policies, to ensure that your organization's data is protected.

As a Google Workspace admin, you need to understand the different types of admin roles available. There's one role that stands out - the Super Admin Role. This role gives you complete access to all Google Workspace features, and it's automatically assigned to the first account created during the sign-up process.

To create additional super admin accounts, you need to be a super administrator yourself. You can do this by logging in to your Google Workspace admin console at admin.google.com. From there, you can create a new user account for the team member or service provider who needs the super admin role.

You can assign the super admin role to a new user by following these steps: create a new user account, then go to the Admin roles section and select the super admin role. Click on Assign users to assign the role to the new user, and then confirm the assignment by checking the super admin role section.

It's worth noting that Google recommends minimizing the number of super administrators in your organization. Instead, you can use delegated administrators when possible. This is a good practice to follow, especially when working with third-party service providers.

The severity of damage from a compromised Super Admin account is greater than for any other account, so additional controls are necessary to reduce risks. This is because a Super Admin account can cause catastrophic damage to a company, and the account cannot be locked down like other admin accounts.

A Super Admin account requires an extra login for admin tasks, which is a separate session from the normal Google services session, such as Gmail. This extra login is not a significant barrier if the account is already compromised.

Admins can be limited and locked down, but Super Admins cannot. This is why Google advises explicit protections for Super Admin accounts.

The following scenarios illustrate the potential risks of using a Super Admin account:

However, not all attack vectors are mitigated by 2FA.