ku onedrive Cloud Storage and File Sharing Guide

KU Onedrive is a cloud storage and file sharing solution that allows you to access and share your files from anywhere, at any time.

With KU Onedrive, you can store up to 1TB of files, which is more than enough for most users.

To share files, simply select the ones you want to share and choose who to share them with from your KU email address list.

You can also control permissions, such as read-only or edit, to ensure that others can only access your files as needed.

If you're experiencing issues with OneDrive, you may encounter error codes like 0x80070194. This error code can be resolved by resetting the OneDrive app.

To reset OneDrive, open a Run dialog by pressing the Windows key and R. Then, copy and paste the following command into the dialog window and press OK: %localappdata%\Microsoft\OneDrive\onedrive.exe /reset. If you see a "Windows cannot find..." message, try copying and pasting this instead: C:\Program Files\Microsoft OneDrive\onedrive.exe /reset.

If you're seeing the error code 0x80004005, it's likely because you're trying to unlock your OneDrive Personal Vault. This error code is quite specific and can be resolved with a few simple steps.

To start, open the Windows Troubleshooter on your PC. This will take you directly to your PC's Settings.

Select Windows Update from the list of available troubleshooters. This is a crucial step in resolving the error.

Ensure that you accept all updates, including any Feature updates, to resolve the error.

Error Code 0x8007016a is a common issue that can occur when using OneDrive. It's essential to address this error to ensure smooth operation.

Check your computer for updates to resolve this error. Simply click on the link provided to access your PC's Settings.

Make sure you're signed in to OneDrive on your device and select the white or blue OneDrive cloud icon in the notification area. This ensures that OneDrive is properly connected.

Select the OneDrive icon, then click on Settings. Be sure to navigate to the correct settings menu.

Uncheck the box next to "Save space and download files as you use them". This setting can sometimes cause issues.

Reset OneDrive to resolve the error. For more information on how to reset OneDrive, refer to the relevant section.

After resetting OneDrive, re-enable Files on Demand to ensure seamless functionality.

Error Code 0x80070194 is a common issue that can occur when using OneDrive. This error code is typically resolved by resetting the OneDrive app.

You won't lose any data by resetting or uninstalling OneDrive, which is a relief. This is because the app stores your data in the cloud, so it's safe to experiment with troubleshooting methods.

To reset OneDrive, you'll need to open a Run dialog by pressing the Windows key and R. This will bring up a window where you can type in a command to reset the app.

Copy and paste the following command into the Run dialog window: %localappdata%\Microsoft\OneDrive\onedrive.exe /reset. If you see a "Windows cannot find..." message, try using one of the alternative paths instead: C:\Program Files\Microsoft OneDrive\onedrive.exe /reset or C:\Program Files (x86)\Microsoft OneDrive\onedrive.exe /reset.

After resetting OneDrive, manually restart the app by going to Start, typing OneDrive in the search box, and then clicking on the OneDrive desktop app.

You can upload documents to your OneDrive for Business, SharePoint documents library, and Teams by selecting the OneDrive icon and choosing More, then Settings.

There are a few different ways to do this, including selecting the Sync option from the top menu of your SharePoint document library or Teams files tab.

To sync folders to your local computer, select Sync from the top menu, then follow the instructions to open Microsoft OneDrive and access your files in File Explorer or Finder.

You can also manage your synced folders by selecting the OneDrive icon, then More, then Settings, and finally choosing Choose folders or Stop Sync from the Account tab.

If OneDrive doesn't sync to your local computer automatically, you can right-click a file and select Always keep on this device to work on it without internet access.

If you're experiencing an upload blocked issue, it's likely due to signing in with an account that doesn't have permission to upload files to OneDrive.

Resetting the Windows Settings app which was signed in with your work account, reinstalling the OneDrive app, and clearing old OneDrive credentials can resolve the issue.

To clear old OneDrive credentials, press the Windows key + R to open a "Run" dialog, enter the path %localappdata%\Microsoft\OneDrive\settings, and delete the PreSignInSettingsConfig.json file.

If these workarounds don't help, you may need to uninstall and reinstall OneDrive, which won't result in losing any files or data.

Syncing folders to your local computer is a great way to access your files offline and free up space on your device.

You can sync folders from your OneDrive for Business, SharePoint libraries, and Teams files to your hard drive by selecting Sync from the top menu of your SharePoint document library or Teams files tab.

To view and access your synced files, go to File Explorer on your PC or Finder on a Mac.

If OneDrive doesn't sync to your local computer automatically, you can right-click the file and select Always keep on this device to work on it without internet access. Once you're connected to the internet, the file will automatically sync back to the cloud.

To free up space on your computer, right-click the file and select Free up space.

Here are the steps to sync folders locally:

Sharing and Permissions is a crucial aspect of using OneDrive. You can share folders with others by selecting the Shared link in the left panel, hovering over the desired folder, and selecting Add Shortcut to My files.

You have various sharing options to choose from, including Anyone with a link, People in the University of Kansas, People with existing access, and People you choose. The gear icon will take you to the Sharing Permissions screen, where you can select the desired option based on your need for flexibility or security.

To share a file or folder securely, hover your mouse over it and select the Share icon. By default, only People at KU will be able to view the link, but you can change this default by clicking on the gear icon and selecting People you choose. You can also select optional settings to allow editing and block download, as needed.

Sharing permissions options can be a bit overwhelming, but don't worry, I've got you covered. There are four main options to choose from: Anyone with a link, People in the University of Kansas, People with existing access, and People you choose.

The first option, Anyone with a link, gives access to anyone who receives the link, whether they receive it directly from you or forwarded from someone else. This may include people outside of KU. Only available on OneDrive by default, but it can be added to SharePoint by request.

People in the University of Kansas means anyone at KU who receives the link can open the file whether you send it or it was shared by others. This option is great for sharing with colleagues and classmates.

People with existing access can be opened by people who already have access to the document or folder. This option is useful when you want to share a file with a group of people who already have access to it.

People you choose gives access only to the people you specify. This option allows you to share with internal and external to KU. Even if people forward the sharing invitation, only the people you sent the file to will be able to open it.

Here's a quick rundown of the options:

Microsoft 365 offers a range of updates and tips that can be found on Microsoft's OneDrive icons site, where you can learn more.

Microsoft 365 integrates OneDrive, allowing users to access and share files across devices.

Microsoft 365 Updates are rolling out regularly, and it's essential to stay up-to-date to get the most out of the platform.

OneDrive is a key part of Microsoft 365, offering cloud storage for your files and photos.

You can learn more about OneDrive on Microsoft's OneDrive icons site.

Microsoft 365 Updates often include new features and improvements to existing ones, making it easier to work and collaborate with others.

To access the latest Microsoft 365 Updates, simply visit the Microsoft website or check your email for notifications.

In OneDrive for Business, you can access and edit your files from the cloud. This means you can work on your files from anywhere, at any time, as long as you have an internet connection.

The online versions of your files in OneDrive for Business offer many editing tools, similar to the desktop versions installed on your computer. However, not all editing tools are available in the cloud.

You can open files like Word documents, Excel spreadsheets, and PowerPoint presentations in the cloud, and use many of the same editing tools you're familiar with from the desktop versions. This includes formatting options, font choices, and other features.

The examples are the same for all file types, including Word, Excel, and PowerPoint, so you can work on your files consistently across all platforms.

You can access your OneDrive files from anywhere by syncing them to your computer. OneDrive allows you to drag and drop files from your computer into your File Explorer on a PC or Finder on a Mac, which will sync to the cloud.

OneDrive-web access has some download restrictions. You can download a maximum of 10,000 files at a time, and each file can be a maximum of 250 GB in size.

Files downloaded from OneDrive-web access are automatically saved in a zip format when downloading multiple files or folders simultaneously. The maximum size per zip file is 10 GB, and the total size of multiple zip files is 20 GB.

To free up storage space in OneDrive, it's best to move or delete files and folders. You can list your largest files by opening OneDrive settings, selecting the Help & Settings icon, and then choosing Settings. This will open a webpage that lists your largest files, sorted by size.

If you've exceeded your OneDrive storage limit, your files are now read-only, and you can no longer upload new files. To resolve this, delete items and permanently remove them from the Recycle Bin.

Your files remain private when you move them to OneDrive, and you can stop sharing files with specific people at any time. This is especially useful for collaborative work, as it prevents unnecessary duplication of files.

You can check how much storage space you have and how much you use by going to the settings of your OneDrive. You can also do a full Restore of your OneDrive to reset it to a previous state.

If you need to retrieve an earlier version of a file, you can do so through the OneDrive settings. Note that if you have a Microsoft 365 Education A1 license, you may not be able to increase your storage limit, so it's best to discuss options with your local IT administrator.

You can create shortcuts to folders people have shared with you in OneDrive by selecting the shared link, hovering over the desired folder, and selecting the shortcut icon. This will add the folder to your OneDrive files.

To manage your synced folders, select the OneDrive icon, then More, and Settings. From the Account tab, you can choose which folders to sync or stop syncing.

You can also sync folders to your local computer by selecting Sync from the top menu of your SharePoint document library or Teams files tab. This will allow you to access your files even without an internet connection.

Creating shortcuts to your shared folders and SharePoint sites is a great way to keep all your files in one place. You can do this by selecting the shared link in the left panel and hovering over the desired folder.

To create a shortcut, you'll see a circle to the left of the folder name, which will change the menu at the top when you select it. From there, you can select Add Shortcut to My files. Alternatively, you can hover over the file and select the icon to create the shortcut.

One of the benefits of creating shortcuts is that you can access all your folders in one place, making it easier to find what you need. You can create shortcuts to both shared folders and folders in your SharePoint sites, which can help you stay organized and productive.

To create a shortcut to a shared folder, follow these steps:

You might encounter an error message that says "Couldn't start Files on Demand" when trying to open an online-only file in OneDrive. This is often caused by antivirus software blocking the Files on Demand service.

Legacy filters on some antivirus software can block the Files on Demand service, so you may need to update your antivirus software to resolve this issue. Updating your antivirus software may update the filters that cause this problem.

To ensure that OneDrive itself is updated to the latest version, follow these steps: Open OneDrive settings, go to the Sync and back up tab, and expand the Advanced settings. Under Files On-Demand, select either Free up disk space or Download all files.

You can also resolve the issue by updating your Windows operating system. Download the latest Windows updates to get the most out of OneDrive, and consider installing the Windows 10 Fall Creators Update, which enables OneDrive Files On Demand.

If none of these steps work, you can try resetting OneDrive to resolve the issue. To reset OneDrive, follow these steps: Resetting OneDrive disconnects all your existing sync connections, including personal OneDrive and OneDrive for work or school.

Here are the steps to reset OneDrive:

Note that resetting OneDrive will disconnect all your existing sync connections, but you won't lose files or data. After resetting OneDrive, you will need to complete this process for your personal OneDrive and OneDrive for work or school.

To manage your synced folders on OneDrive, start by selecting the OneDrive icon, which is located at the bottom-right of your toolbar on a PC or at the top-right toolbar on a Mac. From there, you can select More, then Settings.

You can choose which folders to sync or stop syncing by selecting the Account tab and then choosing Choose folders or Stop Sync. This will take you to a screen where you can select and deselect the folders you want to sync or stop syncing.

OneDrive makes it easy to manage your synced folders, allowing you to customize which files and folders are synced across your devices.

Synced Folder Management is a crucial aspect of using OneDrive for Business, SharePoint documents library, and Teams. You can manage which folders are being synced by selecting the OneDrive icon, then More, then Settings.

To access these settings, select the OneDrive icon located at the bottom-right of your toolbar on a PC or gray icon at the top-right toolbar on a Mac. From the Account tab, select Choose folders or Stop Sync.

You can select and deselect the folders you want to sync or stop syncing from this screen. This allows you to customize which folders are synced to your local computer.

If you need to work on a file without internet access, you can right-click the file and select Always keep on this device. Once you're connected to the internet, the file will automatically sync back to the cloud.

To free up space on your computer, right-click the file and select Free up space. This will help you manage your synced folders and keep your local computer organized.

By following these steps, you can effectively manage your synced folders and ensure that your files are synced across all your devices.

Status Icons are a valuable tool for understanding the sync state of your files and folders. They're located next to your files in File Explorer on PC or Finder on a Mac.

The cloud icon indicates files that can be accessed while connected to the internet. This is especially useful for files you've stored online and need to access from multiple devices.

A green circle with a white checkmark indicates a file that has been saved to your local computer. This gives you peace of mind knowing your files are safely stored on your own device.